Built to Make Trip Planning Simple
ETA Trip Portal for
Planning & Logistics
Think of your ETA Trip Portal as your all-in-one planning and communication website for your student trip. It keeps trip details, forms, payments, and communication in one secure place so teachers, parents, and students can focus on what matters most: getting ready for an incredible experience.
Your Hub for a Smooth, Organized Trip
The ETA Trip Portal brings together over thirty years of experience supporting teachers and students on educational travel programs. Every feature has been shaped by real classroom leaders and group organizers, creating a system that makes trip planning clear, organized, and stress free from start to finish.
What Teachers Can Do in the Trip Portal
The Trip Portal gives teachers and group leaders everything they need to manage their trip efficiently. From organizing sign-ups to tracking payments and sharing updates, it keeps all your trip details in one easy-to-use place.
Trip Setup and Overview
- View your trip itinerary, inclusions, and deadlines in one dashboard.
- Track important milestones at a glance such as registration goals, payment dates, and required forms.
Roster and Enrollment
- View your trip itinerary, inclusions, and deadlines in one dashboard.
- Track important milestones at a glance such as registration goals, payment dates, and required forms.
Payment Oversight
- See traveler payment statuses instantly.
- Track who has paid, who is on autopay, and upcoming deadlines.
- If fundraising is enabled, monitor participant progress toward their goals.
Forms and Documents
- Collect digital waivers, permission slips, medical forms, and dietary details.
- Keep all required information organized and accessible online.
- Upload additional documents like packing lists or meeting notes.
Communication Tools
- Send announcements and reminders directly through the Portal via email or SMS.
- Use prewritten message templates for common updates such as deadlines, meetings, and packing lists.
- Families can message you or our ETA team directly for assistance.
Itinerary and Logistics
- Access your itinerary anytime, including flights, accommodations, daily schedules, and emergency contacts.
- Receive automatic updates if changes occur during travel.
Family-Friendly Features
How Families
Use The Portal
The Trip Portal is just as helpful for parents and guardians as it is for teachers. Families can:
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Create their own account and register their traveler.
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Complete all forms and required documents online.
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Make secure payments or set up autopay for convenience.
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View trip details, packing lists, and important deadlines.
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Access their student’s personal fundraising link to make paying for the trip easier.
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Ask questions via chat or email.
Everything they need for a worry-free experience is in one place.
Teacher Quick-Start:
Set Up and Timeline
Getting started with your Trip Portal is quick and simple. Follow these steps to set up your group, connect families, and stay organized from day one.
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Confirm your trip details – Work with your ETA Travel Specialist to confirm your itinerary and key dates. Once everything is set, you’ll receive your unique Trip Portal link and a short training session to help you feel confident using it.
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Invite families to join – Share your registration link during your parent meeting and through follow-up emails. For tips on how to promote your trip and run an effective meeting, visit our Trip Promotion 101 resource.
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Monitor sign-ups and forms – Watch enrollments update in real time and keep an eye on which forms have been submitted.
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Send your first announcement – Welcome families to the Portal and highlight features such as autopay, fundraising links, and where to find important documents.
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Stay on top of payments – Check your payment dashboard before each major deadline so you can remind families as needed.
Recommended Timeline
| Phase | Focus | Key Actions |
|---|---|---|
| Pre-Launch | Setup | Teacher reviews trip info and prepares announcements |
| Parent Meeting | Promotion & Registration | Families register and pay deposits |
| 60–90 Days Out | Registration, Forms & Payments | Encourage signups, travel form completion and check balances/payment progress |
| 30 Days Out | Final Details | Complete rooming list and send final meeting reminders |
| Departure Week | Travel Ready | Review itinerary and finalize documents |
Once your group is up and running, your ETA team is always available to help. We’re here to make sure your student trip planning is smooth and stress free from start to finish.
Security and Privacy
The Trip Portal is built with privacy and safety in mind. Each family has a secure login and password. Payments are processed through encrypted systems that meet industry standards. Personal information is only accessible to authorized ETA staff and the group leader.
Quick and Easy Access
Accessing Your
Trip Portal
You can access the Portal from any device at any time.
To Log In:
- Go to your group’s Trip Portal link provided by ETA.
- Click “Create Account” or “Log In” if you already have an account.
- If you forgot your password, use the reset link on the login page.
Technical Notes:
- Works on all major browsers and mobile devices.
- For the best experience, keep your browser up to date.
- Fully accessible for screen readers and mobile use.
Student Trip Portal FAQ
Can families see other travelers’ information?
No, each account is private to that family.
What if a parent misses a payment?
The system automatically sends reminders. If a family is unable to make a payment they should contact our office to make alternate payment arrangements to ensure that their reservation is not automatically canceled for nonpayment.
How do refunds or cancellations work?
If you need to cancel your reservation after making payments, you can contact our office and we will assist you. For cancellation and refund details, please visit the ETA’s Cancellation Policy.
Who handles billing or technical issues?
Families reach out to ETA directly via phone, chat or email for all payment and technical support needs. We manage those details behind the scenes so teachers can stay focused on planning an amazing trip experience.
Don’t have an ETA Travel Specialist Yet? Start Planning Your Student Trip.
Tell us where you’d like to go and what kind of experience you’re looking for. An ETA Travel Specialist will connect with you to customize your itinerary and guide you through every step of the planning process.
